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Facilities Use Agreement

Please complete this form and submit to hold your event space rental.

We will contact you regarding membership. Thank you.
Party planners are not required but are recommended for efficiency on the day of your event. 
(Please leave blank if not using party planner)
Only caterers who are in compliance with Cleveland Kosher hashgacha, with the sole exception of
Davis Catering in Cleveland Heights, may provide, prepare, and serve food on Owners premises. Please review Green Road Synagogue Kashrut Policy.

Please fill out the first and last names of the people you are honoring.  (Future Bride, Future Husband, Bat Mitzvah Girl, etc.)

Rented Space Policy

All materials must be removed from the Facility within 24 business hours after of the conclusion of the Event.
  • Any space that requires a set-up (i.e. tables and chairs for use during the event) will incur a rental fee. The fee structure is provided separately.
  • User shall use rented spaces only for the purpose stated on page 1 of this Agreement. User acknowledges that use of the Facility is conditioned on User and Owner’s execution of this Agreement and User’s payment of the required Security Deposit and Room Rental Charges and any applicable fees as outlined below.
  • If access is needed prior to the Event to allow for set-up or following the Event for removal of materials, User must notify Owner one (1) week prior to the Event and schedule times for the drop-off of materials.

Kashrut Policy

Pre-plattered, pre-packaged, and prepared foods may only be brought into Owners facility under the following conditions:
  • If purchased from a caterer, restaurant, or other purveyor of prepared food, the caterer, restaurant, or other purveyor of prepared food must be in compliance with Cleveland Kosher hashgacha, with the sole exception of Davis Catering in Cleveland Heights.
  • All pre-packaged food and beverages must be unopened with a hechsher or kashrut status approved by the Chicago Rabbinical Council (CRC).
  • Any liquor, wine, or liquor must have a hechsher or appear on the CRC list of alcoholic beverages that are acceptable without a hechsher.

Let's Choose a Space

What kind of event are you planning?

WEEK-DAY Events Only

“Weekday” is defined as Monday to Friday Morning   


Wedding Rentals Include:

  • Use of the Bride's Room, Groom's Room and Sanctuary
  • Kitchen and Sanitation fees


Bar/Bat Mitzvah Rentals Include:

  • Use of the Groom's Room and Sanctuary
  • Kitchen and Sanitation Fees

Long-term periodic rentals of the Conference Room or Class Room is $82.50 per use.


WEEK-END Events Only

“Weekend” is defined as Friday Evening to Sunday Evening

All Rentals Include:

  • Use of the Bride's Room, Groom's Room and Sanctuary
  • Kitchen and Sanitation fees

Long-term periodic rentals of the Conference Room or Class Room is $82.50 per use.


Room Rental Charges  

Room Rental Charges including Security Deposit and Fees


User agrees to pay to Owner the Deposit, which represents 20% of the rental total and a refundable $500 security hold, within five (5) business days of the execution of this Agreement. The entirety of the rental charge and any applicable fees are due to the Owner no later than one (1) week prior to the Event. If all charges and fees are not received in a timely fashion buy the Owner, this Agreement shall be automatically void and User shall have no right to use the facility.


Safety and Security

Safety and Security Details Disclosed Below
Owner adheres to the safety and security guidelines set forth by the Jewish Federation of Cleveland. By signing this Agreement, User agrees to follow and uphold these same guidelines as set forth in this Agreement.

No outside door at the Facility may be propped open for any reason before, during, or after the Event. This includes doors from the antechamber into the atrium of the Facility located at the Green Road entrance and the Timberlane entrance. Should any door be discovered to have been propped open at any time during the event, a fine of $ 180 will be assessed to User for a first time offense. A second offense will result in a permanent facility use ban. Payment of this fine is due within five (5)business days of the Event. Failure to pay the fine will result in a revocation of permission to access oruse the Facility. Please refer to the attached penalty schedule for more information. The Owner reserves theright to perform a walk though of the Facility during the event.

No Weapons/Firearms. All weapons and firearms are strictly prohibited at the Facility and on the Facility property.

Responsible Party/ Event Coordinating Deadline.

   

The person(s) who completes and signs this Agreement shall be the Responsible Party. The Responsible Party shall be at least twenty-five (25) years of age and shall coordinate all Event details with the Owner, directly or through a Party Planner. The Responsible Party must be the host of and remain in attendance throughout the Event. The Responsible Party shall take all reasonable actions to assure Event safety, to prevent damage to the Facility and equipment, and to see that these conditions and other policies and regulations, outlined in this Agreement are met.
  

User’s Obligations.

a.User shall not violate any Federal, State, or local law or rules of the Owner. User shall no tallow any Federal, State, local law or rules of the Owner to be violated by any guests attendees or vendors of/at the Event.

b.User shall not make any alterations to the Facility, any fixtures, building systems, or equipment. At the end of the Event, the Facility shall be left in a clean, safe condition. The User shall remove from the Facility all property and materials belonging to the User. If User damages the Facility, Owner shall have the option of either (i) requiring User, at User’s own expense and risk, to restore the Facility to the condition existing prior to the Event, or  (ii)Owner shall make the repairs and restorations to the Facility at User’s expense. Owner shall have sole and complete discretion in deciding which option to exercise. If Owner decides to make the repairs and restorations to the Facility, the costs for same shall be borne solely by User. User shall reimburse Owner for any repairs or restoration necessary to repair damages to the Facility caused by User or the attendees of the Event no later than seven(7)business days after Owner presents User with a written statement or invoice reflecting the nature and costs of the repairs.

c.User shall exercise care in the use of the Facility and adjacent Facility areas and shall complywith guidelines to reduce excessive wear or damage. User agrees to keep the Facility and adjacent areas on the Facility in a clean and orderly condition and to remove all waste material at the conclusion of the Event.

d.User shall not use tape, adhesive, tack, or nails, or other such materials to post signage. Noglitter, sand, or candles may be used in carpeted areas of the Facility. No permanent markers,paints, or dyes may be used in any area of the Facility. No decorations or signage of any kind may be posted over any glass door or window to such a degree that easy visual surveillance is obscured. User should consult with the Owner for a full overview of allowable decorations.User must further consult with Owner regarding the use of popcorn machines, cotton candy machines, and the like during the Event. Decorations/signage which causes damage or additional cleaning requirements will result in additional charges to the User. Unauthorized use of any of the items listed above will result in forfeiture of 50% of the Security Deposit. All decorations and all outdoor and indoor directional signage must be removed b ythe User within 24 hours of the Event.
 

User’s Property.

Neither the Owner nor the Facility insure the personal property of the User its employees, agents, guests or attendees against damage or loss by any means. User assumes the risk of any such damage or loss.
 

No Assignment or Subletting.

This Agreement is non-assignable and non-transferable.
 

Right to Enter.

Owner reserves the right to enter and inspect the Facility at any time for any purpose during the Event and any previously arrange set-up time. User shall follow all directives from Owner staff.
 

Video Surveillance.

The Facility is under constant video surveillance. As such the Owner reserves the right to inspect the Facility at any time, for any purpose, before, during, and after the event through the surveillance system. Video footage is stored for 30 days and the Owner reserves the right to review footage from the Event at any time. Violations discovered on video, including those discovered after the Event shall be subject to the same fees and penalties as those discovered during an in-person inspection.
 

Indemnification and Hold Harmless.

User shall hold harmless, defend and indemnify the Owner, and their employees, contractors, officers, directors, volunteers and agents (collectively, the “Synagogue”) from and against any and all liability, loss, damage, expense, costs (including without limitation costs, attorney’s fees and fees of litigation) of every nature arising out of, or in connection with, or relating to User’s use of the Facility or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the Owner.
 

Termination/ Cancelation.

This Agreement to use the Facility is granted subject to observance of regulations. The Owner may revoke this Agreement effective immediately upon User’s failure to timely comply with any pre-Event requirement, for any violation of use conditions or regulations required by the Owner or governmental agency, or at any time for misrepresentation. The Owner may terminate any part of this Agreement without notice in the event of an emergency which, in the opinion and sole discretion of the Owner, would make the Event unfeasible. Refunds of any Deposits and/or Facility Use Fees paid will be determined at the discretion of the Owner, on a case-by-case basis.
 

Modification of this Agreement.

This Agreement contains the entire agreement and any modifications, changes or amendments to this Agreement must be written and signed by all the Parties to this Agreement. Notwithstanding the above, the Parties to this Agreement incorporate by reference, as though fully set forth herein, those specific paragraphs initialed by the Parties in the attached Facilities Use Agreement Addendum and the COVID-19 Health and Safety Release and Waiver Signed by the User.

Acceptance of Terms.

I have read and understand the above terms and conditions and agree to abide by these terms and conditions.

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Sun, July 14 2024 8 Tammuz 5784